Administrative, Human Resources and Procurement Assistant

• PositionAdministrative, Human Resources and Procurement Assistant
• CompanyUNAFRI
• LocationUNAFRI Secretariat, Naguru, Kampala
• Job typeFull Time
• ClosingApplications close on 18 November 2026 at 11:59 pm East Africa Time.

UNAFRI is a United Nations-system regional institute, based in Naguru, Kampala, that supports African states to strengthen crime prevention, criminal justice and the treatment of offenders through research, policy, training and technical advice. Official organisation information.

This is a full-time role at the UNAFRI Secretariat covering administration, HR records and procurement support. It starts with a one-year probation, after which a three-year contract may be offered subject to satisfactory performance and applicable rules.

• Provide day-to-day administrative, secretarial and logistical support to the Secretariat; prepare and process correspondence, memoranda, reports, minutes and briefing notes.
• Receive, register, route, distribute and dispatch correspondence; maintain filing, records, digitisation, retrieval and archiving systems.
• Coordinate meetings, workshops, conferences and official missions, including schedules, documentation, logistics and follow-up.
• Maintain confidential personnel files, staff registers, attendance and leave records and HR documentation; support recruitment, appointments, onboarding, separation, benefits and HR reporting.
• Assist procurement planning; compile requests, specifications and approvals; issue quotation requests and invitations; maintain supplier databases and procurement files.
• Support procurement committees, comparative statements, purchase-order follow-up, deliveries and service agreements; maintain inventory, stock and asset registers.
• Prepare administrative, HR and procurement reports; support audit and internal control documentation; monitor compliance, confidentiality, transparency, competition and value for money.

• Bachelor’s degree from a recognised institution in Business Administration, Public Administration, Human Resource Management, Procurement and Supply Chain Management, Purchasing and Supplies Management, Office Administration, Management or a closely related field.
• Additional professional training or certification in procurement and supply chain, human resources, public procurement, records management or office administration is an advantage.
• Minimum four years of progressively responsible professional experience in administrative support, human resources administration, procurement, supply management, office management or a related field.
• Experience in administrative coordination, official correspondence, records management, procurement documentation, quotations, supplier liaison, purchase-order follow-up, inventory or contract administration.
• Experience maintaining confidential personnel records and supporting recruitment administration, leave management, staff records and contract monitoring.
• Fluent written and spoken English; French or another official UN language is an advantage; proficiency in Microsoft Word, Excel, Outlook and PowerPoint.

Salary and benefits are not stated in the official advert; UNAFRI says remuneration and grade will be set under its staffing arrangements.

Email your application to [email protected] with the subject line “Application – Administrative, Human Resources and Procurement Assistant”. Include:

• A signed cover letter explaining your suitability for the position.
• A detailed, up-to-date CV with your relevant experience and contact details.
• Copies of academic certificates, transcripts where applicable, and relevant professional qualifications.
• Contact details of at least three professional referees.

Only shortlisted candidates will be contacted. Applications close on 18 November 2026 at 11:59 pm East Africa Time.

Read the original employer advert.

Apply through the official recruitment route

• Checked on 6 November 2026 against UNAFRI's official advert.
• Closing date confirmed as 18 November 2026. NextRoleHub closes the listing at 23:59 Kampala time that day.
• The application link goes to the employer's own page or email. Applying is free; report anyone who asks for money.
• Work out what an offer pays after PAYE and NSSF with the take-home pay calculator.

• Applications go by email, so the subject line and your cover letter are the first things UNAFRI will see. Attach documents as clearly named PDFs.
• If a gross salary is stated, check your take-home pay after PAYE and NSSF with the free salary calculator. When you are shortlisted, prepare with interview questions and answers for Uganda.