Facilities Coordinator

• PositionFacilities Coordinator
• CompanyRaising The Village (RTV)
• LocationKampala, Uganda
• Job TypeFull-time
• CategoryOperations Jobs in Uganda
• IndustryInternational Development
• DepartmentOperations
• DeadlineNot stated in the advert.

Raising The Village (RTV) is a nonprofit that works with last-mile communities to increase household income and production. Its programs combine agricultural and other livelihood support with health, mindset and financial skills, aiming to build sustainable progress at village level.

The organization says it works alongside communities and uses real-time data to guide program design and continuous improvement. Its regional operations and growing field presence rely on facilities that support staff wellbeing and program delivery.

The Facilities Coordinator plans, establishes, manages and improves RTV offices, field offices, staff facilities, warehouses, accommodation, program sites and other premises across Uganda, Tanzania, Rwanda and the Democratic Republic of the Congo. The role provides regional oversight so sites are functional, cost-conscious, safe, secure and compliant with organizational standards and applicable requirements. It also supports facilities and procurement needs as RTV enters new countries.

Working with country representation, operations, finance, procurement, HR, program teams, landlords, contractors and service providers, the Coordinator oversees setup, maintenance, utilities, leases, security, budgets, assets and records. The role develops common systems and standards, manages vendors and tracks risks and expenditure. The advert names Kampala as the duty station and states 70% travel. Procurement process knowledge is a must.

• Coordinate and oversee facilities across Uganda, Tanzania, Rwanda, DRC and future expansion countries.
• Develop and maintain standard facilities management systems, procedures and guidelines across locations.
• Keep offices and facilities safe, secure, functional, clean, professional and fit for purpose.
• Assess facilities regularly for maintenance, safety, security, space and infrastructure needs.
• Develop a regional facilities plan aligned with operational and strategic priorities.
• Coordinate establishment, maintenance, relocation, expansion and closure of offices and facilities.
• Ensure facilities have suitable furniture, utilities, communications infrastructure, sanitation and essential services.
• Set minimum facilities standards and monitor compliance across countries.
• Provide country teams with technical guidance on facilities matters.
• Lead or coordinate facilities requirements for new country and program expansion.
• Assess facility needs for new offices, field locations, warehouses and other premises.
• Support identification and assessment of suitable office and facility locations.
• Coordinate site setup, including furniture, utilities, connectivity, security, sanitation, signage and equipment.
• Develop facility establishment budgets and implementation plans for new locations.
• Coordinate with Procurement to source contractors, suppliers, landlords and service providers.
• Conduct due diligence and assess proposed facilities before occupancy.
• Coordinate lease negotiations and documentation with management, legal, finance and procurement teams.
• Ensure new facilities meet minimum operational, safety, security and accessibility standards before occupation.
• Develop facility handover and opening checklists for new offices and operational sites.
• Coordinate office relocation, expansion, consolidation or closure when required.
• Record lessons from facility establishment and improve the expansion process.
• Develop and implement preventive maintenance schedules.
• Coordinate routine, corrective and emergency maintenance of buildings, offices, warehouses, accommodation and other premises.
• Maintain a centralized regional maintenance schedule and tracker.
• Log, prioritize, assign and complete maintenance requests within agreed timelines.
• Coordinate repairs to electrical systems, plumbing, roofing, HVAC, generators, water systems, sanitation, doors, windows, furniture and other infrastructure.
• Monitor contractors and service providers for maintenance quality and timeliness.
• Escalate and address emergency maintenance issues promptly.
• Record maintenance activities, costs, contractors, warranties and service history.
• Identify recurring maintenance issues and recommend lasting solutions.
• Develop lifecycle plans for major facility infrastructure and equipment.
• Coordinate essential facility services across RTV locations.
• Monitor electricity, water, internet, telecommunications, waste management, security, cleaning and other facility services.
• Coordinate with Finance to ensure timely payment and continuity of essential services.
• Monitor utility use and identify efficiency and cost-reduction opportunities.
• Promote energy, water and resource conservation.
• Coordinate alternative power and water solutions where needed, particularly in field locations.
• Monitor generators and backup power systems where applicable.
• Ensure adequate sanitation, hygiene and waste disposal at all facilities.
• Coordinate identification and management of facilities contractors and service providers.
• Work with Procurement on appropriate sourcing and selection of facilities vendors.
• Maintain a database of approved and reliable facilities service providers.
• Coordinate contracts and service-level agreements for cleaning, security, maintenance, waste, utilities, internet, pest control, landscaping and other services.
• Monitor contractor performance against standards and service levels.
• Review facilities service-provider performance regularly.
• Address poor service delivery and escalate persistent performance issues.
• Ensure contractors meet health, safety, safeguarding, ethical and operational requirements.
• Check quality and completion of contracted work before recommending payment.
• Use office space effectively across RTV locations.
• Coordinate office layouts, seating, meeting spaces, storage and common areas.
• Assess office capacity and identify space needs as RTV grows.
• Plan workspace for new staff, teams and projects.
• Maintain a professional, productive and suitable office environment.
• Coordinate office moves, relocations, renovations and reconfigurations.
• Maintain office furniture and equipment inventories with Asset Management.
• Ensure appropriate facility signage and branding.
• Coordinate office opening and closing procedures.
• Coordinate with security teams on physical security measures at RTV facilities.
• Assess facility security needs for new offices and field locations.
• Ensure access control, locks, lighting, perimeter protection, visitor management and other security measures are in place.
• Coordinate facility security matters with landlords, security companies and relevant authorities.
• Ensure security-related facility recommendations are implemented.
• Support facilities-related emergency preparedness and business continuity planning.
• Report and escalate facility security risks.
• Maintain a current register of properties, offices, warehouses, accommodation and other premises.
• Maintain lease, tenancy, occupancy, renewal and related documentation.
• Monitor lease expiry dates and start renewal processes in good time.
• Coordinate lease negotiations and renewals with management, Finance, Procurement and Legal.
• Maintain professional landlord and property-manager relationships.
• Ensure compliance with lease terms and facility-related contractual obligations.
• Monitor rental and facilities costs against budgets.
• Identify opportunities to optimize office and facilities costs.
• Complete suitable documentation for facility handovers, occupancy, relocations and vacating.
• Support development of annual regional facilities budgets.
• Prepare facility cost estimates for offices, expansion, renovations and other projects.
• Monitor facilities spending against approved budgets.
• Identify value-for-money and cost-efficiency opportunities.
• Review facilities invoices and supporting documents with Finance and Procurement.
• Monitor rent, utilities, maintenance, repairs, cleaning, security, waste and other facility expenditure.
• Provide management with regular facilities expenditure reports.
• Ensure facilities commitments stay within approved budgets and delegated authorities.
• Coordinate with Asset Management to record and maintain facility-related assets.
• Maintain furniture, fixtures, generators, air-conditioning, water systems, office equipment and other facility assets.
• Support periodic physical verification of facility assets.
• Document asset movements and disposals.
• Monitor the condition and useful life of major facility equipment.
• Recommend asset replacement or refurbishment when appropriate.
• Maintain warranty and service-agreement records for major equipment.
• Maintain a centralized, current regional facilities database and dashboard.
• Maintain records of leases and tenancies, inspections, maintenance schedules, repair requests, service contracts, utility accounts, permits and licenses, contractors, facility projects, safety inspections, emergency preparedness, costs and budgets.
• Secure facilities records and make them accessible to authorized staff.
• Develop standardized facilities checklists, templates and reporting tools across RTV countries.
• Ensure facilities comply with applicable national and local laws and regulations in each country.
• Monitor building safety, occupational health and safety, fire safety, environmental management, sanitation, accessibility and other relevant requirements.
• Identify facility risks and recommend mitigations.
• Maintain a regional facilities risk register.
• Follow up corrective actions from inspections and audits.
• Support facilities-related internal and external audits.
• Maintain records demonstrating compliance.
• Immediately escalate serious safety, security, structural, environmental or compliance risks.
• Set consistent facilities management standards across Uganda, Tanzania, Rwanda, DRC and future countries.
• Improve facilities efficiency, sustainability, safety and cost effectiveness.
• Benchmark facilities practices against relevant industry and NGO standards.
• Develop facilities standard operating procedures.
• Train and support country staff responsible for facilities activities.
• Share good practice and lessons across country offices.
• Use data and performance indicators to improve facilities management.
• Promote sustainable and environmentally responsible facilities practices.
• Prepare regular reports on facility status, maintenance and repairs, incidents and risks, leases and occupancy, utilities and costs, projects and renovations, compliance and safety checks, contractor performance, expansion needs, budget performance, challenges and recommended actions.

Required Education

• Bachelor’s degree in Business Administration, Operations Management, Procurement and Logistics Management or a related field.

Work Experience

• At least five years of relevant professional experience in facilities, property, operations, administration or related management roles.
• Demonstrated experience managing multiple facilities or locations.

Additional Requirements

• Regional or multi-country experience is highly desirable.
• Experience in an NGO, international development, humanitarian or similarly complex organization is an advantage.
• Demonstrated experience in multi-site facilities management, office setup and relocation, property and leases, maintenance and repairs, contractor management, budgeting and cost control, health and safety, space planning, facilities projects, utilities, emergency readiness and expansion.
• Facilities/property, contractor/vendor management, budgeting, health and safety and office expansion experience are desired.
• Willingness to travel is required by the role; the advert states 70% travel.

Technical Skills

• Facilities and property management: Apply facilities principles and manage property and multi-site facilities.
• Building systems and maintenance: Understand building systems, maintenance needs and basic technical drawings, reports, contracts and specifications.
• Health, safety and emergency readiness: Understand occupational health and safety, fire safety and emergency preparedness.
• Procurement and vendor coordination: Coordinate contractors and service providers; procurement process knowledge is required.
• Budgeting and cost control: Monitor facilities spending and identify value for money.
• Project and space management: Coordinate facilities projects, office setup, relocation and space planning.
• Microsoft Office: Strong knowledge of Excel, Word and PowerPoint.
• Systems and reporting: Strong analytical, reporting and documentation skills; facilities, property, asset or maintenance software experience is an advantage.

Soft Skills

• Organization and planning: Coordinate multiple priorities and deadlines across locations.
• Problem-solving and judgment: Respond to facility issues and make sound decisions.
• Communication and coordination: Work effectively with internal teams and external stakeholders.
• Negotiation: Manage vendor and service-provider relationships.
• Attention to detail and financial awareness: Maintain accurate records and cost-conscious decisions.
• Initiative and independence: Work independently and take initiative.
• Integrity and collaboration: Demonstrate professionalism, accountability and teamwork in multicultural settings.
• Flexibility under pressure: Travel as required, manage urgency and respond to facility issues.

Benefits are not stated in the advert.

• Coordinate facilities that support programs and staff across four named countries and future expansion locations.
• Contribute to the setup of new offices and program locations as the organization grows.
• Work across operations, finance, procurement, HR, program teams and country leadership.
• Combine facility oversight with procurement coordination and vendor management.
• Improve maintenance planning, safety, compliance and facility standards across sites.
• Help manage budgets, leases, utilities and cost controls across a regional portfolio.
• Use facilities data and reporting to inform management decisions.

Apply through the employer’s official Breezy HR listing: open the Facilities Coordinator application page. The advert states no closing date; the deadline is not stated in the advert.

• Checked on 4 November 2026 against Raising The Village (RTV)'s official advert.
• No closing date was published. NextRoleHub rechecks the advert every 30 days and removes it once the employer closes it.
• The application link goes to the employer's own page or email. Applying is free; report anyone who asks for money.
• Work out what an offer pays after PAYE and NSSF with the take-home pay calculator.

• Applications go through raisingthevillage.breezy.hr. Create your account early and keep your CV in a simple layout; our guide to applicant tracking systems explains why.
• If a gross salary is stated, check your take-home pay after PAYE and NSSF with the free salary calculator. When you are shortlisted, prepare with interview questions and answers for Uganda.