Office Assistant

• PositionOffice Assistant
• CompanyM-KOPA
• LocationKampala, Uganda
• Job TypeFull Time
• CategoryAdministration Jobs in Uganda
• IndustryFintech
• DepartmentCorporate
• DeadlineApplications reviewed on a rolling basis

M-KOPA is a UK-headquartered emerging-market fintech that provides affordable smartphones and e-motorbike financing alongside embedded digital financial services. Its official site describes a model built around helping everyday earners access devices, payments and related services.

The company says it serves more than 10 million customers across five markets and has unlocked over $2 billion in credit. In Uganda, this workplace role supports the local office and its cross-market staff network.

The Office Assistant keeps M-KOPA’s Kampala office functioning across front-of-house coordination, workplace presentation, staff logistics, procurement support, deliveries, licences, rent and reporting. The post works on site and reports to the Workplaces Lead.

It is distinctively a follow-through role: the advert highlights juggling competing requests, maintaining accurate records, tracking purchase orders to receipt, and supporting occasional work outside standard office hours for staff events. The role connects everyday office service with procurement controls and compliance calendars.

• Cover reception, welcome visitors and maintain the visitor log.
• Support staff travel and logistics bookings, set up meeting rooms, maintain the look and feel of the office, and manage catering and staff events.
• Check existing stock before requesting items, raise purchase orders, follow them to received state on the system, and promptly amend rejected or error-flagged purchase orders.
• Receive, store and record vendor samples and deliveries, coordinate work-tool deliveries for staff, and liaise with Procurement on purchase, repair and maintenance requests.
• Keep company licences and office rent payments up to date and track every expiry and renewal date in a calendar.
• Submit daily, weekly and monthly summaries of work completed, blockers and support needed, and take on other tasks assigned by the hiring manager.

Required Education

• A diploma in Business Administration, Office Management, Procurement, Supply Chain or a related field.

Work Experience

• One to two years of office administration or procurement support experience.

Additional Requirements

• Experience raising and tracking purchase orders, or a degree, is an advantage but not required.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and Teams.
• Ability to use a purchase order system and keep accurate stock and delivery records.
• Clear written and verbal communication with vendors and staff, and discretion with confidential information.

Technical Skills

• Microsoft Office and Teams: Use Excel, Word, Outlook and Teams in office administration work.
• Purchase orders: Use a purchase order system and track orders through received state.
• Records: Maintain accurate stock, delivery, visitor and compliance records.

Soft Skills

• Follow-through: See tasks through without being chased.
• Communication: Communicate clearly with vendors and staff.
• Discretion: Handle confidential information with discretion.
• Organisation: Juggle competing requests and track deadlines accurately.

M-KOPA states that it offers diverse development programmes, coaching partnerships and on-the-job training, alongside family-friendly policies, well-being support and flexibility.

• Support a named Kampala office at Aponye Mall on Burton Street.
• Work across front-office, workplace, procurement and compliance activity.
• Report directly to the Workplaces Lead.
• Use purchase-order and stock-record systems in a practical office setting.
• Coordinate with Procurement on purchases, repairs and maintenance.
• Contribute to staff meetings, catering and events.
• Work with colleagues across UK, Europe and African markets.

Submit your application through the M-KOPA application page. Applications reviewed on a rolling basis.

• Highlight your diploma subject and one to two years of relevant experience.
• Give examples of raising or tracking purchase orders if you have that experience.
• Show practical Excel, Word, Outlook and Teams proficiency.
• Explain how you keep stock, delivery, visitor and renewal records accurate.
• Demonstrate discretion when handling confidential information.
• Mention availability for occasional work outside standard hours for staff events.