Administration Officer

• PositionAdministration Officer
• CompanyGiveDirectly
• LocationKampala, Uganda
• Job TypeFixed-Term (1 year, renewable)
• CategoryAdministration Jobs in Uganda
• IndustryNon-Profit / Cash Transfers
• DepartmentUganda Programs (reports to the Office and Procurement Associate)
• DeadlineNo closing date specified

GiveDirectly sends cash transfers directly to people living in extreme poverty. Since 2011 it has delivered more than $1 billion to over 2 million people across 15 countries, and it was named one of Time100’s Most Influential Companies of 2026.

The organisation describes its culture as candid, analytical and non-hierarchical, and uses technology to locate recipients, connect them to electronic payments and monitor transfers end to end.

GiveDirectly is a member of the Misconduct Disclosure Scheme and runs reference, background and sanctions checks as part of its safeguarding commitments.

The Administration Officer keeps GiveDirectly’s Kampala country office running smoothly and supports the Office and Procurement Associate. You will run daily office operations, track office supply stock, arrange repairs and maintenance for the country and field offices, manage reception, file documents in G-Drive and organise logistics for trainings, meetings and events.

You will also book staff and partner travel through approved providers, coordinate field transport, run official errands, receive goods against purchase orders and sign Goods Received Notes, and act as independent counter in monthly stock counts. Daily checks on office entry procedures and guard logs round out the role. It suits an organised, discreet administrator with NGO experience who is happy to travel within Uganda and comfortable with direct, candid feedback.

• Run daily office operations: opening and closing, supplies, utilities, internet and other services.
• Monitor stock levels of office supplies and raise purchase requisitions on time.
• Handle equipment repairs and maintenance for the country office and all field offices, keep a fault log and follow up until every issue is resolved.
• Support setting up field offices, including site visits, furnishing and equipment needs, and set-up logistics.
• Monitor office cleaning daily against the cleaning schedule and checklist.
• Coordinate day-to-day schedules for catering staff.
• Manage reception: visitors log, mail, couriers and phone enquiries.
• File documents in G-Drive in line with GiveDirectly’s filing rules.
• Organise logistics for training, meetings and office events.
• Support external relations work by printing, photocopying, scanning and binding documents.
• Coordinate with field Administrative Officers to collect monthly office supplies budgets and requirements.
• Book staff and partner travel and accommodation through approved providers and keep the travel tracker up to date.
• Ensure vehicle pre-checks are conducted before each trip, and coordinate transport for staff and materials.
• Run official errands and keep a log of submissions and collections.
• Receive goods and services against approved purchase orders, inspect them and sign the Goods Received Note.
• Report short, damaged or non-conforming deliveries straight away.
• Hand over received items to the asset custodian with a signed handover note and keep logs of GRNs and handover notes.
• Act as independent counter in monthly stock counts of office consumables.
• Make sure staff and visitors follow office entry procedures, check guard logs daily and report security incidents promptly.

Required Education

• Bachelor’s degree in Business Administration, Procurement and Logistics, or a related field.

Work Experience

• 3 years of experience in office administration, preferably in an NGO or similar organisation.
• Experience handling petty cash and keeping accurate records.

Additional Requirements

• Willing to travel within Uganda.
• Fixed-term contract of 1 year, renewable subject to funding.

Technical Skills

• Office tools: working knowledge of Google Workspace and MS Office, especially spreadsheets.
• Records: accurate record keeping, including petty cash, GRNs and handover notes.

Soft Skills

• Organisation: good organisation and attention to detail, managing several tasks to deadline.
• Integrity: strong integrity and respect for confidentiality and recipient dignity.
• Communication: good written and spoken English.
• Growth mindset: comfortable with direct, candid feedback and willing to learn.
• Teamwork: collaborative approach in a fast-paced, field-based team.

Benefits are not stated in the advert. GiveDirectly offers reasonable accommodations during recruitment on request.

• Work for one of the world’s best known cash transfer organisations.
• Run the Kampala country office with support across HR, finance and procurement.
• Gain stores, procurement and asset control experience valued by NGOs.
• A candid, non-hierarchical culture that supports ownership and growth.
• One-year contract with possible renewal.
• Travel within Uganda to support field offices.

Apply online through GiveDirectly’s careers page: Administration Officer, Kampala. No closing date is specified in the advert, so apply as soon as possible. For accommodations, email [email protected] with the subject “Accommodation Needed”.

• Apply early: with no closing date, the role may close once filled.
• Read GiveDirectly’s Candidate Application Prep Guide linked on the advert.
• Show NGO office administration experience with petty cash and stores examples.
• Mention Google Workspace and spreadsheet skills, with examples of trackers you kept.
• Highlight travel booking, goods receipt and stock count experience.
• Be ready for reference, background and sanctions checks.