Executive Assistant to Project Director

Executive Assistant Job Overview

Executive Assistant to the Project Director is open at Kakira Sugar in Kampala. Reporting to the Projects Director, the assistant will handle confidential administrative and executive support, manage the Director’s calendar, screen correspondence and visitors, prepare briefings, documents and presentations, coordinate meetings and travel, and keep office records in order. This is a senior support role suited to an experienced EA from banking, hospitality or a large corporate. Browse more administration jobs in Uganda and jobs in Kampala.

Key Responsibilities

• Coordinate the Projects Director’s calendar, appointments, meetings and conferences.
• Read and screen incoming correspondence and reports, handle some matters directly and forward the rest.
• Research, compile and prepare confidential documents and brief the Director on their content.
• Screen calls and visitors, flag priority matters and refer others to the right staff.
• Draft letters and memos, and produce documents, charts and graphs in final form.
• Act as liaison between the Director, staff and senior executives across Group companies, and follow up on assignments.
• Prepare agendas and materials, take minutes and keep records of meetings.
• Make travel arrangements, prepare itineraries and maintain travel records.
• Manage the office petty cash float, prepare reimbursement claims and help prepare the office budget.
• Maintain filing, records management and archiving systems.

Qualifications and Experience

• Graduate degree, preferably from a recognised premium institution, with experience working as an EA at Director level.
• 10 to 15 years of experience in an EA role, preferably in banking, hospitality or a large corporate organisation.
• Superior knowledge of Excel, Word and PowerPoint, including preparing reports and presentations.

How to Apply

Apply online through the Kakira Sugar careers page using the Apply Now button on the Executive Assistant listing. The full job description is available on the same page.

Applications close on 6 November 2026. No closing time is stated.

Apply on the Kakira Sugar careers page