Office Assistant

• PositionOffice Assistant – Uganda
• CompanyCorpsAfrica
• LocationKampala, Uganda
• Job TypeFull-Time
• CategoryAdministration Jobs in Uganda
• IndustryNGO / International Development
• DepartmentCountry Office Administration
• Reports ToExecutive Assistant
• DeadlineThursday, 15 October 2026

CorpsAfrica is an international nonprofit, registered in the United States as a 501(c)(3) organisation and headquartered in Washington, DC, that lets young Africans serve as volunteers in their own countries along the lines of the Peace Corps model. It was founded in 2011 by Liz Fanning, a former Peace Corps Volunteer in Morocco, after young Moroccans told her they wanted to serve their own communities but could not join a programme open only to Americans.

CorpsAfrica/Uganda was established in 2023 with support from the Mastercard Foundation, and its first cohort served in 2023-2024. The programme held its inaugural Pitch Day in Kampala in June 2024, bringing together 130 people from 54 organisations to raise funds for Volunteer projects. In 2026 the Uganda programme appointed a new Country Director and opened recruitment for a new Volunteer cohort with a special focus on refugee and Ugandan youth, working on livelihoods, resilience and economic opportunity.

The Office Assistant – Uganda keeps the CorpsAfrica/Uganda office running smoothly every day. You will look after cleanliness and order across workstations, meeting rooms, the kitchen and common areas, make sure drinking water, tea and refreshments are always available for staff and guests, and handle waste disposal in line with health and environmental standards. You will report to the Executive Assistant and also support the Operations Officer with simple purchase requests and inventory records.

The role mixes office welfare with basic administration. You will file, photocopy and scan documents, welcome visitors at reception, deliver and collect parcels and papers within Kampala and to partner offices, and help set up meetings, trainings and staff welfare activities. Because the Uganda programme is still building its team, you will be part of a small office where reliability, honesty and initiative are noticed quickly.

Office Maintenance and Cleanliness

• Maintain cleanliness and orderliness of all office spaces, including workstations, meeting rooms, the kitchen and common areas.
• Ensure availability of drinking water, tea and other refreshments for staff and guests.
• Manage waste disposal in line with environmental and health standards.

Administrative Support

• Assist with filing, photocopying, scanning and organising office documents.
• Support the reception area by welcoming visitors and directing them appropriately.
• Deliver and collect documents, parcels and supplies within Kampala and to partner offices when required.
• Assist in arranging meetings, workshops and staff welfare activities.

Office Consumables and Inventory Management

• Monitor stock levels of cleaning materials and refreshments.
• Request and replenish office consumables in coordination with your line manager, ensuring timely procurement and accountability.
• Maintain accurate records of office supplies and report shortages or damages promptly.
• Support the Operations Officer in preparing simple purchase requests and maintaining inventory records.

Staff and Guest Support

• Provide hospitality support during meetings and trainings.
• Ensure the office environment is welcoming and conducive for staff and visitors.
• Assist with minor errands and administrative tasks as assigned by supervisors.

Safety and Compliance

• Observe CorpsAfrica’s safeguarding, health and safety policies.
• Report any maintenance or security issues promptly.
• Maintain confidentiality and professionalism in all duties.
• Perform any other duties as assigned by the supervisor.

Required Education

• Minimum of a Certificate or Diploma in Office Administration, Secretarial Studies, Business Studies or a related field.

Work Experience

• At least one (1) year of relevant experience providing clerical, cleaning or administrative support in an office or related work environment.

Additional Requirements

• Ability to read, write and communicate clearly in English and local languages.
• Commitment to CorpsAfrica’s principles of service, integrity and community development.
• Must be authorised to work in Uganda (the application form asks whether you can work without company sponsorship).

Technical Skills

• Basic Computer Literacy: Using Microsoft Word, Excel and email for everyday office tasks.
• Record-Keeping and Filing: Organising physical and digital documents so they are easy to find.
• Simple Inventory Management: Tracking cleaning materials, refreshments and supplies and reporting shortages.
• Office Equipment: Photocopying, scanning and handling documents carefully.
• Hygiene and Waste Management: Keeping spaces clean and disposing of waste to health and environmental standards.

Soft Skills

• Reliability and Punctuality: Being on time and dependable every day.
• Honesty and Confidentiality: Handling office property, supplies and information with integrity.
• Courtesy: Being polite and professional with staff and visitors.
• Initiative: Keeping the office clean, organised and functional without being asked.
• Teamwork: Willingness to assist colleagues, follow instructions and work collaboratively.

The advert does not list a salary or specific benefits. The application form asks for your desired salary, so check typical office assistant pay at NGOs in Kampala before applying.

CorpsAfrica is an Equal Opportunity Employer and encourages applications from all individuals regardless of age, gender, race, ethnicity, sexual orientation, marital status, physical ability or any other legally protected basis.

• Only a certificate or diploma and one year of experience are required, so it is open to early-career candidates.
• You join an international NGO with offices across Africa and a headquarters in Washington, DC.
• The role builds practical skills in administration, inventory and front-office work that lead on to office administrator roles.
• You will work in a small, growing country office where good work is quickly noticed.
• CorpsAfrica supports young Ugandans and refugees to lead projects in their own communities, a mission you help keep running.
• Local language skills count in your favour, as the advert asks for them alongside English.

Apply online through CorpsAfrica’s JazzHR portal: Office Assistant – Uganda application form. Submit a CV and a cover letter that illustrates qualifications relevant to this role.

The form also asks for your address, desired salary, earliest start date, references with contact details, a description of your relevant experience, and confirmation that you are authorised to work in Uganda without company sponsorship. The deadline is Thursday, 15 October 2026.

• In your cover letter, give examples of keeping an office, kitchen or reception clean and organised.
• Mention any experience tracking stock or supplies, even in a shop, school or hotel.
• State the local languages you speak, as the advert asks for them.
• Show you can use Microsoft Word, Excel and email, and list any filing or record-keeping work you have done.
• Choose references who can confirm you are honest, punctual and reliable, the qualities the advert stresses most.
• Prepare your desired salary and earliest start date before you open the form, as both are required.