Executive Assistant

• PositionExecutive Assistant – Uganda
• CompanyCorpsAfrica
• LocationKampala, Uganda
• Job TypeFull-Time
• CategoryAdministration Jobs in Uganda
• IndustryNGO / International Development
• DepartmentCountry Office (Office of the Country Director)
• Reports ToCountry Director
• DeadlineFriday, 9 October 2026

CorpsAfrica is an international nonprofit, registered in the United States as a 501(c)(3) organisation and headquartered in Washington, DC, that lets young Africans serve as volunteers in their own countries along the lines of the Peace Corps model. It was founded in 2011 by Liz Fanning, a former Peace Corps Volunteer in Morocco, after young Moroccans told her they wanted to serve their own communities but could not join a programme open only to Americans.

The Executive Assistant – Uganda is the Country Director’s right hand and the operational anchor of the CorpsAfrica/Uganda office. You will manage the director’s schedule and internal meetings, coordinate travel, handle incoming and outgoing communication, prepare notes, reports and briefing documents, and act as the main link between the director, staff and external stakeholders. Front-office reception, IT support and digital filing also sit with you.

The role goes well beyond diary management. You will keep registration records with the Office of the Prime Minister (OPM) and other government bodies up to date, track compliance deadlines, maintain attendance, leave and medical insurance records, and support the Accounts Officer with payment requests, quotations, purchase orders and audit-ready files. You will also work with the Communications Officer on internal and external messaging, making it a broad operations role in a growing country programme.

Administrative and Executive Support

• Maintain accurate and organised records, files and correspondence.
• Prepare meeting notes, reports, presentations and briefing documents.
• Assist with scheduling, calendar management and coordination of appointments.
• Support the planning and execution of events, workshops and official meetings.
• Read and analyse incoming memos and submissions, and distribute them as needed.
• Act as a liaison between the Country Director and other departments or external stakeholders.

Logistics and Operations

• Coordinate travel, transport and accommodation for staff and visitors.
• Track office supplies and manage procurement requests.
• Liaise with service providers to ensure timely delivery and documentation.
• Maintain vehicle and asset records under supervision.

IT and Front-Office Support

• Support management of office IT equipment and troubleshoot minor issues.
• Maintain digital filing systems and ensure data security.
• Handle front-office duties, including visitor reception, phone calls and correspondence.
• Ensure the office environment is organised and professional.

Government, Donor and Compliance Support

• Assist in preparing and organising documents for OPM and other government registrations.
• Track compliance deadlines and maintain updated registration records.
• In coordination with other departments, support preparation of reports and documentation required for audits or renewals.

HR and Staff Records

• Maintain staff attendance, leave tracking and medical insurance records.
• Support onboarding documentation for new staff and volunteers.
• Assist in updating personnel files and ensuring confidentiality.

Internal Communications

• In coordination with the Communications Officer, support the Country Director with related internal and external communication, including drafting, social media engagement and digital archives.
• Maintain contact lists for media and partner organisations.

Additional Responsibilities: Support to the Accounts Officer

• Assist in preparing payment requests, quotations and procurement documentation.
• Track supplier deliveries and maintain a simple register of purchase orders and invoices.
• Coordinate travel, transport and accommodation logistics for staff and visitors.
• Liaise with vendors and service providers to ensure timely invoicing and payments.
• Maintain organised filing of procurement and financial records for audit readiness.
• Support compliance documentation for government and donor reporting.

Required Education

• Bachelor’s degree in Business Administration, Finance, Human Resource Management, Information Technology or a related field.

Work Experience

• Minimum of 3 years of professional experience in administrative or operations support, preferably in NGO or development settings.
• Working knowledge of procurement procedures, logistics coordination and basic financial documentation.

Additional Requirements

• A demonstrable understanding of Uganda labour laws and government/OPM administration.
• A passion and commitment to youth leadership, participatory community development, impact evaluation, transparency and accountability.
• Impeccable integrity, judgment and discretion, with a professional demeanour that elicits trust.
• Proficiency in the English language.
• Must be authorised to work in Uganda (the application form asks whether you can work without company sponsorship).

Technical Skills

• Microsoft Office and Google Workspace: Proficiency across both suites for documents, spreadsheets, calendars and shared drives.
• Salesforce and Canva: Working knowledge of Salesforce records and Canva for simple designed materials.
• Basic IT Troubleshooting: Resolving minor equipment and connectivity issues and keeping digital files secure.
• Procurement and Financial Documentation: Preparing payment requests, quotations, purchase orders and invoice registers.
• Logistics Coordination: Organising travel, transport, accommodation and events for staff and visitors.
• Compliance and Records Management: Tracking OPM and donor deadlines and keeping HR, asset and registration records current.

Soft Skills

• Organisation and Attention to Detail: Extremely detail-oriented, organised and able to multitask.
• Confidentiality and Integrity: Handling sensitive information with discretion and professionalism.
• Communication: Excellent written, verbal and speaking skills.
• Time Management: Managing concurrent assignments, meeting tight deadlines and prioritising accordingly.
• Problem-Solving and Decision-Making: A proactive approach to issues and sound judgment.
• Cross-Department Coordination: Working smoothly across teams and managing information flow accurately and on time.

The advert does not list a salary or specific benefits. The application form asks for your desired salary, so research NGO executive assistant pay in Kampala before applying.

CorpsAfrica is an Equal Opportunity Employer and encourages applications from all individuals regardless of age, gender, race, ethnicity, sexual orientation, marital status, physical ability or any other legally protected basis.

• You work directly with the Country Director, giving you visibility over every part of the Uganda programme.
• The role covers admin, logistics, HR records, compliance and finance support, building a well-rounded operations CV.
• OPM registration and donor compliance experience is valuable across Uganda’s NGO sector.
• CorpsAfrica/Uganda is still building its team, so you can help shape how the office runs.
• You support a mission focused on youth leadership and community-led development, including a new refugee and youth Volunteer cohort.
• CorpsAfrica operates in many African countries, opening doors to wider international NGO careers.

Apply online through CorpsAfrica’s JazzHR portal: Executive Assistant – Uganda application form. Submit a CV and a cover letter that illustrates qualifications relevant to this role.

The form also asks for your address, desired salary, earliest start date, references with contact details, a description of your relevant experience, and confirmation that you are authorised to work in Uganda without company sponsorship. The deadline is Friday, 9 October 2026.

• Use your cover letter to show experience supporting a senior leader: diary management, briefing notes and acting as gatekeeper.
• Mention any OPM, NGO Bureau or other government registration work you have handled, since the advert asks for an understanding of OPM administration.
• Show procurement and finance support experience, such as preparing quotations, payment requests or purchase order registers.
• List the tools you know by name: Microsoft Office, Google Workspace, Salesforce and Canva.
• Prepare your references, desired salary and earliest start date before opening the form, as all are required fields.
• Apply early, because the deadline of Friday, 9 October 2026 is less than a week away.