Finance Officer

• PositionFinance Officer
• CompanyEducate
• LocationKampala, Uganda
• Job TypeFull-time
• CategoryAccounting and Finance Jobs in Uganda
• IndustryYouth development and education nonprofit
• DepartmentFinance
• PostsNot stated in the advert.
• DeadlineRolling basis, no fixed date stated

Educate is a nonprofit that prepares young people in Africa to learn, earn and thrive in the modern economy. Its programmes include an employment-focused subject delivered through secondary schools and livelihood bootcamps for young people who cannot access secondary education, with particular attention to rural girls and young women.

The organisation works with schools, educators, communities and governments in Uganda, Rwanda, Kenya and Tanzania. Its approach combines practical skills development with evaluation of outcomes for young people, while investing in African leadership and youth employment solutions.

The Finance Officer supports accurate, complete and timely financial records so Educate’s programmes can operate with accountable use of resources. Payment work includes checking vendor documentation, coordinating invoices with Administration, preparing payment requests in ApprovalMax within two working days after complete paperwork is received, answering queries, following approvals and keeping the payments tracker current. The role also looks for ways to improve payment workflows.

Other responsibilities cover general ledger controls, bank and ledger reconciliations, journal vouchers and audit-ready documentation, including the monthly entry deadline and weekly bank-feed tracking. The officer manages staff advances and receivables in QuickBooks, follows up on accountabilities, and helps colleagues understand finance procedures. Training, new-staff orientation and feedback sessions with field and office teams form part of the work. The advert describes a rolling recruitment process and asks for one to two years of finance or accounting experience.

• Process payments accurately and on time in line with internal financial policies, audit requirements and regulatory standards.
• Compile and review vendor payment documents for accuracy, completeness and compliance.
• Coordinate with Administration to secure timely submission of invoices and supporting documents.
• Prepare bills in ApprovalMax within two working days of receiving complete stakeholder paperwork, ensuring accurate entries and attaching all supporting documents.
• Respond promptly to approver and stakeholder queries about payment requests.
• Follow up with approvers and the Finance team so vendor payments meet contractual timelines.
• Maintain and update the payments tracker in real time.
• Identify payment workflow improvements and recommend solutions.
• Maintain accurate and timely accounting-system records for reliable reporting and financial controls.
• Review bank statements, identify deposits and flexi pay charges, and prepare corresponding journal vouchers for posting.
• Reconcile ledger accounts regularly and review audit trails for accuracy and completeness.
• Complete general ledger entries by the third working day of the following month.
• Maintain detailed, traceable supporting documents for payment transactions.
• Maintain weekly reconciliations and update the weekly bank feeds tracker.
• Ensure staff accountabilities comply with the updated Common Cost guidelines.
• Confirm that payments have required supporting documents before filing.
• Identify and flag policy compliance issues to the Finance Manager.
• Track and reconcile staff advances and accountabilities to maintain accurate receivable balances and records.
• Manage staff accounts receivable in QuickBooks by reviewing accountabilities and reconciling advances.
• Follow up on outstanding receivables so they are cleared before the monthly report is finalised.
• Reconcile accountabilities against advances before posting to avoid partial or inaccurate accounting.
• Track funds returned by staff and ensure they are banked and recorded.
• Provide staff with regular updates on outstanding accountabilities.
• Build staff understanding of finance procedures and documentation requirements to strengthen compliance.
• Train staff on finance procedures, forms and accountability processes.
• Orient new staff on finance procedures and financial documentation requirements.
• Facilitate feedback sessions with field and office teams to improve finance processes and support.

Required Education

• Bachelor’s degree in Finance, Accounting, Business Administration or Commerce.

Work Experience

• One to two years of experience working in accounting or finance.

Additional Requirements

• Level 1 CPA or ACCA is an added advantage.
• Fit with Educate’s Five Culture Tenets.
• Successful completion of the employer’s standard background verification and safeguarding review in accordance with local legal standards.

Technical Skills

• Excel: Strong proficiency is required.
• Accounting software: Strong proficiency with tools such as QuickBooks is required.
• Finance systems: The role uses ApprovalMax for payment requests and QuickBooks for staff receivables.
• Reconciliation and documentation: Maintain accurate ledgers, accountabilities and supporting records.

Soft Skills

• Analytical ability: Apply strong analysis to financial records and reconciliations.
• Organisation: Keep documents, trackers and accountabilities current.
• Communication: Respond to queries and support staff with finance procedures.
• Integrity and collaboration: Work with high integrity and collaboratively within a team.

The advert lists a vibrant, mission-driven environment with a supportive and fun team, a competitive salary based on experience, and learning and growth opportunities.

• Support financial accountability for an organisation focused on youth skills and employment.
• Work across payment processing, general ledger control and staff receivables.
• Gain practical experience with ApprovalMax, QuickBooks and Excel in a finance role.
• Contribute to stronger compliance through staff training and onboarding support.
• Join a mission-driven team with a supportive and fun environment, as stated in the advert.
• Access learning and growth opportunities stated by the employer.
• Receive a competitive salary based on experience, as stated in the advert.

Apply through Educate’s official Finance Officer application page. The advert says applications are reviewed on a rolling basis, with interviews happening soon, and does not state a calendar closing date. Submit your application promptly through the live form.

• Show your bachelor’s degree in Finance, Accounting, Business Administration or Commerce clearly in your application.
• Describe accounting or finance work that demonstrates the stated one to two years of experience.
• Give specific examples of Excel and accounting software use, especially QuickBooks if applicable.
• Highlight payment processing, ledger reconciliation or staff accountability experience that matches the listed duties.
• Mention Level 1 CPA or ACCA only if you have it; the advert describes it as an added advantage.
• Use the official Greenhouse application page and apply promptly because hiring is on a rolling basis.