Operations Manager and Executive Assistant

• PositionOperations Manager & Executive Assistant
• CompanyLeading investment management firm (via HR Beyond Limits)
• LocationKampala, Uganda
• Job TypeFull-Time
• CategoryAdministration Jobs in Uganda
• IndustryInvestment Management
• DepartmentOffice of the Managing Director
• DeadlineTuesday, 27 October 2026

This vacancy is advertised by HR Beyond Limits on behalf of a client described as a leading investment management firm in Uganda. The client’s name has not been disclosed, which is common for senior and confidential roles that sit close to the Managing Director.

HR Beyond Limits (HR-Beyond Limits SMC Ltd) is a Kampala-based human resource consulting firm with offices at Unicarlo House, Plot 11 Acher Road in Kololo. It helps organisations with talent management, recruitment and organisational development, placing professionals with clients ranging from start-ups to multinationals.

The firm states clearly that it does not charge candidates any fees at any stage of recruitment. If anyone asks you to pay for an application, interview or placement linked to this role, treat it as fraud and report it.

This is a strategic role for a results-driven professional who can coordinate business operations, drive execution and provide high-level executive support. As the Managing Director’s right hand, you will make sure priorities are managed well and business activities move efficiently, acting as a trusted partner rather than a traditional assistant.

The job blends four areas: executive support for the MD, operations and business coordination across departments, administration and office management, and strategic support on special projects. You will coordinate management and board meetings, act as the main link between the MD and internal and external stakeholders, and hold teams accountable so projects stay on schedule. It suits someone highly organised, resourceful and comfortable making informed decisions.

Executive Support

• Manage the Managing Director’s calendar, meetings, travel and daily priorities.
• Prepare reports, presentations, meeting agendas, minutes and briefing materials.
• Screen and manage correspondence, calls and emails.
• Handle confidential information with professionalism and discretion.
• Ensure timely follow-up on key decisions and action items.

Operations & Business Coordination

• Coordinate day-to-day business operations and monitor the progress of key projects.
• Follow up with department heads to ensure timely execution of agreed deliverables.
• Identify operational challenges and implement practical solutions to improve efficiency.
• Act as the primary liaison between the Managing Director and internal and external stakeholders.
• Coordinate management meetings, board meetings and strategic initiatives.

Administration & Office Management

• Oversee the efficient administration of the Managing Director’s office.
• Maintain organised records, documentation and filing systems.
• Coordinate office supplies, service providers and company events.
• Support administrative aspects of finance, compliance, procurement and contract management.

Strategic Support

• Support the implementation of strategic initiatives and special projects.
• Conduct research and prepare reports to support business decision-making.
• Recommend and implement improvements to business processes and operational workflows.
• Anticipate business needs and proactively resolve issues to keep work moving.

Required Education

• Bachelor’s degree in Business Administration, Management, Finance, Operations Management or a related field.

Work Experience

• Minimum of 5 years’ experience as an Operations Manager, Executive Assistant, Office Manager or in a similar senior coordination role.
• Proven experience supporting senior executives or C-suite leadership.
• Experience coordinating multiple projects and cross-functional teams.
• Experience in financial services, investment management or professional services is an added advantage.

Additional Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong analytical, reporting and presentation skills.

Technical Skills

• Project coordination: Tracking multiple projects and keeping cross-functional teams on schedule.
• Reporting and presentations: Producing board papers, briefings and management reports.
• Meeting management: Running agendas, minutes and action-item follow-up for management and board meetings.
• Process improvement: Redesigning workflows to make operations more efficient.
• Microsoft Office: Advanced use of Word, Excel, PowerPoint and Outlook.

Soft Skills

• Organisation and time management: Juggling the MD’s priorities without dropping details.
• Problem solving and decision making: Resolving issues before they reach the MD.
• Integrity and confidentiality: Handling sensitive information with discretion.
• Stakeholder management: Building strong relationships inside and outside the firm.
• Communication: Excellent written and verbal skills.
• Commercial awareness: A proactive, solutions-oriented mindset with strategic thinking and attention to detail.

The salary and benefits for this role have not been published. You would work directly with the Managing Director of an investment management firm, with exposure to board-level work, strategy and senior stakeholders.

• Work as the Managing Director’s right hand, not just an assistant.
• Gain direct exposure to board meetings and strategic initiatives.
• Combine executive support with real operational authority.
• Build experience in investment management, a high-value sector in Uganda.
• Lead special projects and process improvements across the firm.
• The role builds a strong path toward Chief of Staff or Head of Operations positions.
• The recruiter charges no fees at any stage.

Apply online through the official HR Beyond Limits job page for the Operations Manager & Executive Assistant. The deadline is Tuesday, 27 October 2026. HR Beyond Limits does not charge any fees at any stage of the recruitment process. See more jobs in Kampala.

• Name the executives you have supported by title, for example CEO, MD or Board Chair.
• Show both sides of the job: executive support and operations coordination.
• Give an example of a project you kept on schedule by holding department heads accountable.
• Mention board meeting coordination, minutes or board papers if you have done them.
• Highlight financial services, investment or professional services experience. It is an added advantage.
• Show a process you improved, with the result in time or cost saved.
• Never pay anyone claiming to fast-track this role. The recruiter charges no fees.