Senior Procurement and Logistics Officer

• PositionSenior Procurement and Logistics Officer
• CompanyHEKS/EPER (Swiss Church Aid)
• LocationKampala, Uganda (country office, with field travel)
• Job TypeFull-Time (national position)
• CategoryProcurement & Logistics Jobs in Uganda
• IndustryHumanitarian & Development
• DepartmentFinance and Administration (reports to the Head of Finance and Administration)
• DeadlineWednesday, 21 October 2026 (rolling review)

HEKS/EPER, also known as Swiss Church Aid, is a faith-based international development and humanitarian organisation committed to justice, human dignity and sustainable development.

In Uganda and South Sudan, it supports marginalised communities and builds resilience through a triple nexus approach that brings together humanitarian response, long-term development and peacebuilding.

Its programmes follow a rights-based, participatory and conflict-sensitive approach that puts dignity, inclusion and accountability to affected people first.

The Senior Procurement & Logistics Officer manages an assigned procurement portfolio and leads logistics, fleet and transport across the Uganda country programme. You will consolidate procurement plans with project leads, make sure purchase requests are complete and approved, run sourcing and tenders, manage suppliers and contracts, keep full procurement files and report risks to the Head of Finance and Administration. You will also keep asset and inventory records accurate and coordinate delivery of goods to field sites.

Fleet is your lead responsibility: planning vehicle and motorcycle use, supervising drivers and logistics assistants, scheduling movements, tracking fuel and mileage, and handling maintenance, licensing, insurance and incident reports. You will guide the Procurement & Logistics Officer, cover for them when needed, and act as the operational focal point for safety and security. Expect regular field travel, sometimes at short notice, including to South Sudan.

Procurement Planning and Portfolio Management

• Work with project and department leads to consolidate procurement needs and maintain procurement plans.
• Make sure purchase requests are complete, approved and processed in line with HEKS/EPER procedures and delegated authority.
• Keep a clear tracker of open and closed procurement actions, lead times, commitments and delivery status.
• Coordinate procurement schedules with Finance and Programmes for timely implementation.

Sourcing, Tendering and Supplier Management

• Source through approved channels, prepare solicitation documents, coordinate bid receipt and evaluation, and document decisions.
• Support negotiations and prepare purchase orders, contracts and framework agreements within delegated authority.
• Keep supplier records and carry out due diligence, performance assessments and market analysis.
• Find value-for-money savings while protecting quality, transparency and fair competition.
• Support local partners with procurement where required.

Procurement Compliance, Documentation and Reporting

• Keep complete procurement files, from requisitions and quotations to contracts, delivery documents and supplier records.
• Identify procurement risks, conflicts, supplier non-compliance and market changes, and escalate material issues to the Head of Finance and Administration.
• Prepare procurement status and performance reports for management and support audits.
• Make sure supplier payment packages are complete for Finance.

Assets, Inventory and General Logistics

• Keep accurate asset and inventory records and support physical verification, tagging and condition checks.
• Record stock movements and investigate discrepancies.
• Coordinate transport and delivery of procured goods to required locations.
• Make sure assets and equipment are recorded, maintained and insured.

Fleet and Transport Management (Lead Responsibility)

• Lead fleet planning and coordinate vehicle and motorcycle use across country and field offices.
• Directly supervise drivers and logistics assistants at the country office and field locations.
• Consolidate weekly movement plans and schedule vehicles and drivers safely and cost-effectively.
• Track fleet movement and use, and keep trip records and logbooks complete.
• Coordinate preventive maintenance, repairs, inspections, licensing and insurance renewals.
• Review fuel records, mileage and consumption and prepare monthly fuel and fleet-use analysis.
• Give technical direction on fleet procedures, road safety and vehicle care.
• Monitor accidents, breakdowns and incidents and make sure they are reported and followed up.
• Advise on fleet replacement, disposal, allocation and cost control.

Senior Coordination and Business Continuity

• Guide the Procurement & Logistics Officer on standards, documentation and complex procurement.
• Coordinate high-value or higher-risk procurement and support procurement committees.
• Provide reciprocal cover with the Procurement & Logistics Officer during leave, peak workload and emergencies.
• Serve as operational focal point for safety and security, working closely with the Country Director.
• Share security information and incidents promptly and follow up agreed measures.

Required Education

• Bachelor’s degree in Procurement and Supply Chain Management, Logistics, Business Administration or a related field.
• Professional procurement or supply chain qualifications such as CIPS (or progress toward one) are an advantage.

Work Experience

• Minimum of 5 years’ relevant experience in procurement, logistics or supply chain, including practical fleet management.
• Experience in procurement planning, sourcing, tendering, supplier management, contracts and asset and inventory management.
• Experience managing vehicle fleets, transport planning, maintenance, insurance, fuel controls and drivers.
• Experience in an international NGO or donor-funded setting is an advantage.

Additional Requirements

• Good IT skills, including Microsoft Office and procurement or logistics tracking tools.
• Available for frequent local and national travel, including to South Sudan at short notice.
• National position: only Ugandan national candidates will be considered.

Technical Skills

• Procurement: Planning, tendering, contracts and compliance.
• Fleet management: Vehicles, drivers, fuel and maintenance.
• Supplier management: Due diligence, performance and market analysis.
• Asset control: Tagging, verification and inventory records.
• Security coordination: Incident reporting and safety measures.

Soft Skills

• Negotiation: Getting value without cutting corners.
• Analysis: Accurate, well-documented decisions.
• Pressure handling: Managing many priorities at once.
• Integrity: High diligence and professional judgement.
• Service attitude: Cooperative and efficient with colleagues.

Benefits and salary are not stated in the advert.

• A senior role that combines procurement, fleet and security.
• Direct supervision of drivers and logistics staff.
• Exposure to humanitarian work in Uganda and South Sudan.
• Reserved for Ugandan nationals.
• A Swiss organisation with clear procurement standards.
• Rolling review means early applicants can be seen first.

Email your Motivation Letter and updated CV in soft copy to [email protected] by Wednesday, 21 October 2026, with “Senior Procurement & Logistics Officer” as the email subject. This is a national position: only national candidates will be considered. Applications are reviewed on a rolling basis because the role is urgent, and only shortlisted candidates will be contacted. See more procurement and logistics jobs in Uganda and NGO jobs in Uganda.

• Apply now: the role is urgent and reviewed on a rolling basis.
• Show fleet numbers you managed: vehicles, drivers, fuel savings.
• Mention CIPS or progress toward it.
• Give an example of a tender you ran from start to finish.
• Show any security focal point or incident management experience.
• Say you are ready to travel at short notice, including to South Sudan.